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Metro Newsroom


Audit prompts tightening of procedures for awarding wreck repair work

Monday July 28, 2003

Media Release
For Immediate Release

For Information Contact:
Jennifer F. Brislin

502.574.4137

Patrick H. Neely
502.574.1351

Metro Louisville has tightened its procedures for awarding work to companies that repair wrecked metro government vehicles at the old city garage on Logan Street, after an audit of the wreck repair contracts indicated that compliance of the contracts was inadequate.

The audit, requested by First District Councilwoman Denise Bentley in response to numerous complaints and released today, revealed “major problems” with the wreck repair activity, and noted that several requirements of the contracts were not regularly followed. In particular, the audit noted that:

All five vendors with a price contract for wreck repair service may not have been contacted to provide estimates for work, and sealed bids were not required;

Monitoring of the wreck repair activity was inadequate;

Files did not contain sufficient documentation; and

Operating policies and procedures were not documented and provided for staff to ensure that the contract was being followed.

In response, Rudy Davidson, secretary of the Cabinet for Public Works and Services, outlined new procedures for ensuring compliance with the contract, including designating a specific time and day of the week for contractors to inspect wrecked vehicles and for the opening of sealed bids; and notification of the winning bid and price to all parties, including the Department of Purchasing.

In addition, Davidson issued written reprimands to all members of the management staff at the Logan Street garage for their negligence in complying with the contract.

At Councilwoman Bentley’s request, the Office of Internal Audit is also reviewing the wreck repair contract at the old county garage on Newburg Road for compliance.

In fiscal years 2002 and 2003, the two years covered by the audit, the old City of Louisville spent a total of just under $570,000 for repair of wrecked city vehicles.

Sponsor(s)

Denise Bentley (D)  1