1. The appropriate Overlay Committee (DDRO or BROD) reviews your plan at a public meeting. Once a date is set for the DDRO or BROD meeting, you are required to send public notification to adjacent property owners by mail. Neighbors must be sent notification 14 days prior to the meeting for the DDRO. Neighbors must be sent notification 10 days prior to the meeting for the BROD. Click here for additional information on public notices. Once you have mailed the public notices, you will need to fill out and submit an affidavit of notification.
2. The Case Manager prepares a staff report prior to the meeting. The staff report and agenda are provided in advance to the Overlay Committee members for their review, and are posted the Friday before the following week's meeting here.
3. The Overlay meeting is held.
a. DDRO meetings are typically held on the 2nd and 4th Wednesday of the month starting at 8:30 a.m. in Room 101 of the Metro Development Center located at 444 South 5th Street.
b. BROD meetings are typically held on any Tuesday of the month starting at 12:00 p.m. in Room 101 of the Metro Development Center located at 444 South 5th Street
Often, there are multiple cases on the agenda to be reviewed. You will have the opportunity to address the committee concerning your application.
4. At the close of the Overlay meeting for your request, the committee will make a motion to take a vote on the proposal to approve, approve with conditions, continue the case, or deny. The final action is based on conformance to the applicable design guidelines. The Permit is then sent to the DDRO or BROD Chair for signature and then sent to the applicant.