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Louisville Checkbook FAQ

Frequently Asked QuestionsJump to:
Definitions
Frequently Asked Questions

About  
Louisville Checkbook provides citizens with information about the city’s operating expenditures and capital expenditures – your tax dollars at work! Citizens can review monies spent over the past three fiscal years  and can get a view of these expenditures by vendor, agency, category, sub-category and funding source. To respectfully and legally protect the privacy of our citizens, employees and business partners, some expenditure information is not made available online. For more information about data provided, frequency of updates and more, please see our Terms of Use statement. To see what data has not been included due to privacy issues, click here.



Quick Tips
 

  •  When you see this icon, hover your mouse over it to learn more.
  • To make your search easier, you will notice that Louisville Checkbook gives you a history of the clicks you've made, called breadcrumbing, just above the search data to make it easier for you to quickly move through the tool. 
    (Example: Agency > Public Protection Department > Metro EMS > First Responder Program)

  • You can click on the Export Search Results button to export data in comma delimited text format (txt).  We've used simple text as an export to accommodate as many different users as possible.
  • If you are using Louisville Checkbook to find the name of a company or person that Louisville Metro Government has issued a check to, the fastest way to find it is to click on the Vendor tab and then use the vendor search box to enter the name.
  • Once you click on a vendor name, you can continue clicking or drilling down to see the check ID, check date, check amount, invoice ID, invoice date and invoice amount.
  • At anytime during your vendor search, you can change the fiscal year to see amounts for that vendor for that fiscal year.
  • You can rearrange the displayed data alphabetically or by highest or lowest dollar amount by clicking on the data column titles.
    (For example: Agency or Expenditure Total)

 
Definitions


Agency -
‘Agency’ is, but not limited to, a Metro Government department, office, board, authority, commission, affiliated organization, division, institution, or corporation established or instructed by Metro Government. ‘Agency’ also includes all offices in the Executive Branch of Metro Government and the Metro Council.

Air Pollution Penalty Fees - are fees collected by the Louisville Metro Air Pollution Control District from businesses and organizations related to violations of state and local air pollution laws.

CDBG -Community Development Block Grants are funds issued by the federal government through the U.S. Department of Housing and Urban Development that fund local community development activities such as affordable housing, anti-poverty programs, and infrastructure development. Learn more

 
Capital Expenditures - Capital Expenditures are used for major investments such as our new building for Animal Services and synchronizing traffic lights along major roads such as Dixie Highway, Preston Highway and Shelbyville Road. They pay for playgrounds and spray parks, bike lanes and sidewalks. Capital expenditures also cover major maintenance of roofs, furnaces and other basic physical needs. In your home, the capital budget would be money you set aside to replace your roof and buy a new car.

CAP - Community Action Partnership (Learn more) - The Louisville Metro Community Action Partnership (LMCAP) develops and coordinates programs to combat poverty-related issues that affect the citizens of Louisville Metro. It was formerly known as Community Action Agency.

CAP - KY Senior Service Corps - A program operated by the Kentucky Cabinet for Health & Family services that engages volunteers age 55 and older to help solve critical local problems in the areas of education, public safety, the environment and other human needs.

Check Amount – The total amount of all invoices paid to a particular vendor on a given check. Louisville Metro Government issues many checks each day but issues only one check per vendor per day, therefore a single check to a vendor can contain several invoices spanning many departments and many different cost centers.


Community Action Agency -
See CAP.

Emergency 911 Wired/Wireless - Emergency 911 calls, both from a land line and a cell phone, have a surcharge tax added. The money gets collected and redistributed to local governments to run call centers that are used to receive 911 calls for emergency services. When searching the Louisville Checkbook expenditure page, these are the expenses listed that are paid to run these call centers.

Expenditure – A monetary payment made for either goods or services. Does not include refunds or monies spent on employee salaries.

Federally Funded - Federal money that is obtained directly from the federal government.
 
Fiscal Year -
Louisville Metro Government's fiscal year is July 1 - June 30

General Fund - The General Fund is the primary operating fund for Louisville Metro government. Revenue is collected into the General Fund through many sources, including property taxes, business income tax, and licenses and permits.

Grant 01-Grant 32 - These grants are groupings of expenditures made by either a Metro Council member or the Mayor to various non-profit, neighborhood association or other community organizations from their Discretionary Fund or Contingency Fund, the numbers correspond to the next available number not necessarily an individual council district.

Grant Pymts One Stop -  Federal Grant Program to provide job training skills at One-Stop Career Center.

HOME Affordable Housing -
HOME is a federal program that provides formula grants to state and local governments designed exclusively to create affordable housing for low-income households.

Invoice – A commercial document issued by a seller to the buyer, indicating the products, quantities, and agreed prices for products or services the seller has provided the buyer.

Invoice Amount – The total amount paid for a specific invoice number issued by a vendor.

Invoice Distribution – The lowest level of detail on an invoice. Invoice distribution contains the line item detail where the expense is charged. A single invoice can have multiple invoice distribution lines. The total of all invoice distributions will equal the invoice amount. On the Louisville Checkbook application, the invoice distribution amount ties back to the expenditure category that you have inquired on. (For example: An invoice to a vendor such as Office Max could include a portion of the invoice charged to “Office Supplies” and a portion of the invoice charged to “Furniture and Office Equipment” depending on what was being purchased.)


Operating Expenditures -
Operating Expenditures fund all city programs and services. They pay salaries and benefits for all city workers, and cover regular supplies like gas for the hundreds of city vehicles. Think of the operating budget as the part of your household budget that pays for groceries and utility bills.

Pass Thru Federal - Federal money that is passed from the state government to the local government.

Shelter Plus Care - Federal Grant Program to provide rental assistance for low income housing.

Vendor - Any company or person that Louisville Metro Government has written a check to for services rendered or for a reimbursement.


 
Louisville Checkbook Frequently Asked Questions (FAQ)

How often is the data updated in the Louisville Checkbook?
Weekly

What is the city's General Fund?
The General Fund is the primary operating fund for Louisville Metro government. Revenue is collected into the General Fund through many sources, including property taxes, business income tax, and licenses and permits.

When is Louisville Metro Government's Fiscal Year?
July 1 - June 30

 
What kinds of data does the Louisville Checkbook expenditure search tool include?
Louisville Checkbook contains all Metro Government expenditures except for the following, which are not included due to privacy issues:

  • Employee Garnishment
  • Employee Tax Levies
  • Metro Legal Judgments and Claims
  • Expert Witnesses Fee
  • Investigative Expenses

Where can I get detailed information on the city's budget and finances?
To view the current 2012-13 city budget and related information,
click hereAlso see: Metro Louisville Revenues Description

How can you become a vendor w/ Louisville Metro Government?
Metro Louisville spends millions of dollars each year for goods and services.  These range from police vehicles to historic preservation measures, from engineering and architectural services to zoo supplies, from asphalt to landscaping. Metro Louisville maintains an open door policy for all potential bidders, and encourages the participation of minority and women-owned businesses. Learn more about doing business with the city and see a list of current Metro Louisville bids.

What if I have a question about the Louisville Checkbook tool and I can't find the answer on this site?
Contact Louisville Metro Finance: